4-H Ontario | Policies & Forms
4-H Ontario


The 4-H Ontario Policy Manual is a resource, which includes all 4-H Ontario policies, procedures, forms and factsheets. All 4-H Ontario stakeholders (Volunteers, Members, staff, parents etc.) are to use this document as reference and for support. Staff members, Council and Foundation are responsible for reviewing the documents, and making any needed changes or additions.

Policies are updated throughout the year and housed virtually here in PDF format. When updated, the files are watermarked with the date, and the file names listed below also include the date when the file was last updated.

NOTE: For forms that have an online fillable capability, you must download the files to your computer in order to fill and save forms. Right-click on the link, and choose the option to save file to your computer. When you close your browser and open the file from your computer, you will have the option to save your work.

Updates to 2019 Policy Manual - September 2019

  • 4.1.1      Corporate Ends                 B-CE-09               Volunteer Statement

  • 4.1.2      Board Operations            B-BO-08               Committees

  • 4.1.2      Board Operations            B-BO-09               Code of Conduct for Council Board Directors

  • 4.1.3      Board/Staff Relations     B-BSR-14              Provincial Participant Fee

  • 4.1.3      Board/Staff Relations     B-BSR-24              Use of the 4-H Canada Brand Standards

  • 4.2.1      4-H Participants                 O-M-07              Achievement Program

  • 4.2.1      4-H Participants                O-M-09               Access to 4-H Ontario Youth Programs

  • 4.2.1      4-H Participants                 O-M-11              Youth Leader/Youth Director Roles

  • 4.2.1      4-H Participants                O-M-12               Deadlines for Membership Information

  • 4.2.1      4-H Participants                O-M-13               4-H Ontario Camp, Conference and Competition Registration Policies

  • 4.2.2      Health & Safety                O-HS-02               Out of Country Travel

  • 4.2.2      Health & Safety                O-HS-04               Helmet Use

  • 4.2.3      Livestock Policies              O-L-04                 Helmet Usage at Equine Events

  • 4.2.3      Livestock Policies              O-L-05                 Membership Eligibility Requirements

  • 4.2.3      Livestock Policies              O-L-09                 Animal Health, Safety and Traceability

  • 4.2.4      4-H Volunteers                 O-V-01                  Minimum Age of Volunteers

  • 4.2.4      4-H Volunteers                 O-V-06                  Appeals

  • 4.2.4      4-H Volunteers                 O-V-07                  Police Records Check

  • 4.2.4      4-H Volunteers                 O-V-09                  Volunteers who Relocate Within Ontario

  • 4.2.4      4-H Volunteers                 O-V-10                  Billeting – National

  • 4.2.4      4-H Volunteers                 O-V-12                  Chaperones

  • 4.2.4      4-H Volunteers                 O-V-14                  Volunteer In Good Standing



Appendix F         4-H Ontario 5 Year Strategic Plan

Appendix G        Screening Requirement Matrix for 4-H Ontario Volunteers

Appendix H        Steps for Report Child Abuse


* 4-H Ontario Participant Agreement (#6.8)

Printable Code of Conduct PDF (Updated December 2017)

4-H Ontario Policy Manual 2019

Section 1

Section 2

Section 3

Section 4

Section 5

Section 6.0 Forms

4-H Ontario Livestock Related Items

Inclusion Statement