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B‐BSR‐14 Provincial Participant Fee Refund Policy

Refunds for the Provincial Participant Fee will be granted as follows:

Full refund of provincial participant fee less a $10.00 administration fee if written request is received by 4‐H Ontario within seven (7 days) of registration date.

50% refund of provincial participant fee if written request is received by 4‐H Ontario within 30 days of registration date and less than two (2) club meetings attended

No refunds after 30 days of registration date.

Exceptions may be granted under extraordinary circumstances providing the request is submitted in writing to 4‐H Ontario and clearly identifies the reason for the exception.

Refund requests should be sent to inquiries@4-Hontario.ca

Frequently Asked Questions Related to Online Registration 

 

Our 4-H Association offers a participant fee subsidy program related to the provincial 4-H participant fee; how do we administer this program? 

4-H Associations who host participant fee subsidy programs are responsible for communicating and organizing such programs directly with the 4-H youth and families in their Association. It is the responsibility of the 4-H Association to organize the program as they best see fit.  

 

Our 4-H Association charges a local participant fee in additional to the provincial 4-H participant fee, how do we organize this? 

4-H Associations who charge a local participant fee in addition to the $95 provincial participant fee are responsible for communicating and organizing such fees directly with the 4-H youth and families in their Association. It is the responsibility of the 4-H Association to secure the additional fees in a manner as they best see fit. 

 

I registered online and my 4-H Association offers a participant fee subsidy program that reduces the participant fee by $10. When will I receive the $10? 

4-H Associations who offer participant fee subsidy programs are responsible for communicating and administering the wage subsidy programs to the 4-H youth and families in their Association. Please connect with your local Association about the timelines associated with their participant fee subsidy program.  

 

I registered online and my 4-H Association charges a $10 local participant fee in addition to the provincial participant fee. How do I pay the extra $10? 

4-H Associations who charge additional fees are responsible for communicating and organizing such fees with the 4-H youth and families in their Association. Please connect with your local Association about the timelines and processes associated with additional fees.  

 

 

Frequently Asked Questions Related to COVID-19 Processes 

 

Do I need to have my COVID-19 vaccination to participate in a 4-H activity? 

4-H Ontario does not require youth or volunteers to be vaccinated to take part in 4-H activities unless the activity is held indoors. To attend indoor 4-H events, youth, volunteers and guests who are eligible to receive their COVID-19 vaccine will be required to have received a full series of a vaccine approved by Health Canada at least 14 days prior. 

 

Who is considered a guest? 

A guest is considered anyone who attends a 4-H event other than a youth or volunteer. Guests can include parents, guest speakers, etc.  

 

How do I tell 4-H Ontario I am vaccinated? 

4-H Ontario requires all youth, volunteers and guests to complete an attestation form related to COVID-19. Youth can complete the attestation form as part of the online registration process. More details regarding this process for volunteers and guests will be communicated.  

 

How do I obtain my COVID-19 proof of vaccination receipt? 

You can obtain a copy of your proof of vaccination receipt on the Ontario Ministry of Health website – http://covid19.ontariohealth.ca/ On the Ontario Ministry of Health website, scroll to the bottom of the page and click the box stating, “I have read and understood the terms of use”. A new page will appear with options to download the proof of vaccine receipts. Proof may be demonstrated via paper or from an electronic device (i.e. phone, tablet). 

 

I do not have a printer; do I need to show a paper copy of my proof of vaccination receipt? 

No, youth, volunteers and guests can show either a digital or paper copy of their proof of vaccination receipt if proof of vaccination is required by the venue where the 4-H activity is held. 

 

Do I need to show my proof of vaccination receipt at every 4-H activity? 

4-H Ontario does not require youth or volunteers to be vaccinated to take part in 4-H activities unless the activity is held indoors. To attend indoor 4-H events, youth and volunteers who are eligible to receive their COVID-19 vaccine will be required to have received a full series of a vaccine approved by Health Canada at least 14 days prior. All youth, volunteers and guests will be required to complete the attestation form related to COVID-19. Youth can complete the attestation form as part of the online registration process. More details regarding this process for volunteers and guests will be communicated. 

 

If a 4-H activity takes place at a community venue that requires patrons to show proof of vaccination, attendees can show a paper or digital copy of their proof of vaccination receipt to the designated 4-H volunteer, membership coordinator or program administrator at the 4-H activity. There will be no collection of the proof of vaccination receipts. Since there is no collection of receipts or record of proof of vaccination, you will need to show proof of vaccination every time you participate in a 4-H activity at a venue that requires patrons to show proof of vaccination.  

 

Who needs to complete the attestation form? 

Any 4-H volunteer, youth participant, family member or event attendee who is attending the indoor 4-H event is required to complete the attestation form.  

 

How can I request an exemption from the COVID-19 vaccination? 

If you are unable to receive the vaccination due to a medical condition, please consult your family physician to obtain a medical exemption. 

 

Do I still need to wear a mask if I am fully vaccinated? 

Yes, vaccinated and unvaccinated individuals are required to wear masks indoors and when physical distancing cannot be maintained.  

 

My child will not be getting vaccinated, can I get a refund? 

4-H Ontario does not require youth or volunteers to be vaccinated to participate in 4-H activities unless the activity is held indoors. Therefore, the organization will not offer refunds to those requesting refunds solely based on their vaccination status. For more on our refund policy, click the accordion above. 

 

My child is 18 and considered a youth by 4-H but is an adult. Do they need to be fully vaccinated to participate in 4-H? 

4-H Ontario does not require youth or volunteers to be vaccinated to take part in 4-H activities unless the activity is held indoors. To attend indoor 4-H events, youth, volunteers, and guests who are eligible to receive their COVID-19 vaccine will be required to have received a full series of a vaccine approved by Health Canada at least 14 days prior. 

 

I am planning to host a 4-H club meeting at my farm outside. Do I need to have club participants and volunteers show proof of vaccination to attend? 

4-H Ontario requires all youth, volunteers, and guests to complete an attestation form related to COVID-19. 4-H Ontario does not require youth, volunteers or guests to have received a full series of an approved COVID-19 vaccine to participate in an outdoor 4-H event. However, as a property owner, you can identify if someone must have a full series of a vaccine approved by Health Canada at least 14 days prior to attend a 4-H activity on your property.  

 

I am planning to host a 4-H club meeting in my local community centre. Do I need to have club participants and volunteers show proof of vaccination to attend? 

To attend indoor 4-H events, youth, volunteers and guests who are eligible to receive their COVID-19 vaccine will be required to have received a full series of a vaccine approved by Health Canada at least 14 days prior. All youth, volunteers and guests are required to complete the attestation form related to COVID-19. Youth can complete the attestation form as part of the online registration process. More details regarding this process for volunteers and guests will be communicated. 

The club meeting organizer is also required to connect with the venue about their proof of vaccination requirements and abide by their COVID-19 related processes. 

 

I am planning to host an indoor 4-H event with a guest speaker. Does the guest speaker have to be fully vaccinated? 

Yes, to attend indoor 4-H events, any guests who are eligible to receive their COVID-19 vaccine will be required to have received a full series of a vaccine approved by Health Canada at least 14 days prior. All guests are required to complete the attestation form related to COVID-19. More details regarding this process for guests will be communicated. 

 

I am planning to host an indoor 4-H event. How do I know that the people attending have been fully vaccinated? 

All youth, volunteers and guests are required to complete the attestation form related to COVID-19. Youth, volunteers, and guests sign the attestation form acknowledging they can only attend indoor 4-H events so long as they have received a full series of a vaccine approved by Health Canada at least 14 days prior, if eligible to. Therefore, all those attending an indoor 4-H event have declared themselves as fully vaccinated for more than 14 days. Confirmation of signed attestation forms will be provided to membership coordinators through the online registration reporting system. The 4-H volunteer hosting the indoor 4-H event will be required to share the verbal notice at the beginning of the event.  

 

I completed the attestation form and selected, “Yes. I have read the above and hereby confirm my COVID-19 vaccination status as fully vaccinated against COVID-19.” Do I need to provide 4-H Ontario with a proof of vaccination receipt? 

No, 4-H Ontario does not require youth, volunteers or guests to show a proof of vaccination receipt along with their completed attestation form. However, if a 4-H activity takes place at a community venue that requires patrons to show proof of vaccination, attendees can show a paper or digital copy of their proof of vaccination receipt to the designated 4-H volunteer, membership coordinator or program administrator at the 4-H activity. 

 

What is the verbal notice? 

The verbal notice is a message that must be shared at the beginning of any indoor 4-H event by a 4-H volunteer hosting the event. The verbal notice can be found on the 4-H Ontario website here.  

 

If I have completed the attestation form, do I still need to complete the COVID-19 waiver? 

Yes, all youth, volunteers and guests are required to complete the COVID-19 waiver. Newly released by 4-H Canada is a COVID Waiver for guests that can be completed here. 

 

I am hosting a 4-H club meeting in a community centre where people 12 years of age and older are required to show proof of vaccination. Some of the club participants over the age of 12 are unvaccinated, what do I do? 

Inclusivity is of the utmost importance to 4-H Ontario. Club meeting organizers are encouraged to create activity plans that incorporate a hybrid meeting method, so youth and volunteers have the option to participate virtually. Club meeting organizers may also consider hosting meetings in outdoor settings where a full series of an approved COVID-19 vaccination is not required.  

 

I am a 4-H volunteer and do not plan to receive a COVID-19 vaccination. Can I still lead a 4-H club? 

While 4-H Volunteers can lead 4-H clubs no matter their vaccination status, those who have not received a COVID-19 vaccination can lead clubs virtually and attend 4-H activities held in an outdoor setting. To attend indoor 4-H events, volunteers who are eligible to receive their COVID-19 vaccine will be required to have received a full series of a vaccine approved by Health Canada at least 14 days prior. All youth, volunteers and guests are required to complete the attestation form related to COVID-19. 

 

If someone has received their first dose of their COVID-19 vaccine, can they attend indoor 4-H events? 

No, to attend an indoor 4-H event, all youth, volunteers, and guests who are eligible to receive their COVID-19 vaccine will be required to have received a full series of a vaccine approved by Health Canada at least 14 days prior.  

 

If someone has received a full series of an approved COVID-19 vaccine last week, can they attend indoor 4-H events? 

No, to attend an indoor 4-H event, all youth, volunteers, and guests who are eligible to receive their COVID-19 vaccine will be required to have received a full series of a vaccine approved by Health Canada at least 14 days prior. 

 

My child turns 12 and becomes eligible for their COVID-19 vaccine after the requirement comes into effect; do they immediately have to be vaccinated? 

Children who turn 12 years old in 2022 are encouraged to seek out vaccination in advance of their birthday. Children who recently have become eligible for the COVID-19 vaccine can continue to participate in indoor 4-H events as they await full vaccination if it is in a reasonable timeframe. Two months should be considered a standard wait time for a youth who has recently turned 12 to receive a full series of the COVID-19 vaccine.  

 

Which COVID-19 vaccines are recognized as part of “fully vaccinated” status? 

Health Canada recognizes the following approved vaccines:  

1) Moderna Spikevax COVID-19 vaccine (12 years of age and older),  

2) Pfizer-BioNTech Comirnaty COVID-19 vaccine (12 years of age and older),  

3) AstraZeneca Vaxzevria COVID-19 vaccine (18 years of age and older),  

4) Janssen (Johnson & Johnson) COVID-19 vaccine (18 years of age and older) 

What happens if a booster or third vaccine is required? 

4-H Ontario continues to monitor Ontario government regulations and will update policies as required.  

 

If you have any questions that have not been answered in our Frequently Asked Questions section, please contact Evelyn Chambers, Sr.Manager, Professional Practice by email at standards@4-hontario.ca